With the holidays upon us, many companies are planning gatherings to celebrate. It’s a time for connection and relaxation and also an important moment to consider best practices around social hosting and workplace safety when alcohol or other substances are often a part of the festivities. For many of you, this won’t be new advice. It’s always a good idea to revisit your approach to social events and whether it aligns with your organizational policies on substance use and employee conduct. Below, you’ll find key considerations to help keep your celebrations safe and fun.

Set Clear Expectations

Communicate Boundaries on Substance Use

Be upfront about your expectations for drug and alcohol use at company events. Since the legalization of cannabis, many employers have updated their policies to prohibit recreational drug use at company functions. Whatever approach you take, make sure it’s clearly communicated to all attendees so there’s no ambiguity about the company’s position.

Reference Your Code of Conduct

Link your social hosting policies to your existing code of conduct, if applicable. This reinforces your expectations around professional behaviour and serves as a valuable reference for what’s acceptable during company events. If you don’t have a documented code of conduct, this is a great opportunity to establish one that covers behaviour at both work and work-related social functions.

Assign a ‘Point Person’ for Event Management

Designate someone in a position of authority to oversee the event. Their responsibilities include:

• Ensuring appropriate approval and sign-offs for the event by senior management,
• Verifying any required licenses or permits for alcohol service,
• Determining whether trained servers are needed,
• Outlining procedures for addressing issues that may arise, especially around alcohol consumption.

Having a responsible person ensures that if any challenges occur, there’s a clear go-to for addressing them quickly and appropriately.

Plan for Logistics and Safety

Checklist for Event Setup

A checklist ensures all operational aspects are covered, from securing the venue and arranging licensed bar services (if applicable) to coordinating transportation options. A thoughtful setup creates a safer, more organized event environment.

Provide Safe Transportation Options

For events where alcohol is served, consider offering taxi chits, accommodations, or a designated driver program to ensure everyone gets home safely. Encouraging employee input on these options builds a shared sense of responsibility and engagement.

Considerations for Virtual Attendees

If your event includes virtual attendees, remind them that the same policies apply to them as if they were attending in person. Consider regular check-ins during and after the event, and remind participants to avoid drinking if they need to drive later.

Thoughtful Gifting

Reflect on Alcohol-Related Gifts

In many sectors, gifting alcohol or liquor store gift cards is customary. However, it’s worth considering if this practice aligns with your company’s approach to substance use. Gifting alcohol, while often well-intentioned, may unintentionally contribute to problematic substance use for those who are struggling. And it may offend those who don’t consume alcohol.

Promote a Clear and Consistent Message

It’s crucial to clarify the line between workplace expectations and social gatherings. While personal and social interactions may differ from day-to-day professional behaviour, setting and communicating boundaries ensures everyone knows what’s appropriate and expected. Clear, consistent messaging around these policies allows everyone to relax and enjoy the celebration within safe, well-understood guidelines.

At the end of the day, holiday events are meant to be joyful times to connect, unwind, and celebrate. By keeping these practices in mind, you can foster a safe, inclusive, and enjoyable environment for everyone.

If you’d like to discuss how to develop or update your social hosting policies and align them with your company’s substance use policy, please reach out for a complimentary consultation. Click here to book a meeting.